Max Velocity Ltd Terms & Conditions

1. Quotations

1.1. Max Velocity Limited prepare quotations based on pertinent information supplied by The Client with regard to the nature and scale of the event. Max Velocity Limited accepts no liability whatsoever for any losses, disputes or damages arising as a direct result of errors in this information.

1.2. All prices are prepared based on the best estimation at the time of submission taking into account information supplied by The Client. Should this be found to be inaccurate, Max Velocity Limited will quote an additional charge based on accurate information and evidence to settle the difference, and this must be agreed by both parties.

1.3. All prices given on our quotes are correct at the time of writing but may be subject to future change due to external factors such as the cost of supply.

1.4. All quoted prices are valid only up until the expiry date given on the quote. Acceptance of any quotation automatically signifies acceptance of the terms and conditions set out here and indicates an agreement between Max Velocity Limited and The Client.

1.5. Only the services described in the quotation are included within the price given. Any other services outside of the scope of the quote given will be chargeable. Any service that falls outside of the remit of this quotation must first be agreed with a price and signed by both parties ahead of your event.

2. Scope of work

2.1. Max Velocity Limited will endeavour to carry out the listed services to the highest professional standard.

2.2. Whilst all reasonable effort will be made to carry out the required services, Max Velocity Limited reserves the right to alter or cancel event activities at short notice in the case of reasons beyond their control.

2.3. The Client must agree sufficient access to the event site in order to deliver equipment and where required give access to a suitable electricity supply, which we will specify.

2.4. For Health and Safety reasons, some activities are unsuitable for guests and visitors to participate under the influence of drugs or alcohol. It is at our sole discretion as to which guests and visitors are allowed to participate. No compensation will be given in the event that we do not allow guests to participate.

2.5. We jointly agree that the venue is suitable for the equipment ordered. Whilst we will make every effort to install equipment, should we not be able to access the venue with the equipment you have requested, we will not be liable for any claim for compensation.

2.6. Unless we have agreed to carry out a survey prior to an event, The Client is responsible for advising Max Velocity Limited of any access issues they foresee delivering the equipment to the event.

2.7 If your event is over 2 hours travelling time from Northampton and we are required to set up activities before 9am on the same day, we may need to arrive to set up the day before your event start date. In this instance, there will be a set up cost added to your event cost to cover an additional day of wages, subsistence and accommodation. The same charge will apply if you opt for a set up on the day prior to your event start due to venue access. Please check with our Events Team before confirming your booking.

2.8 If you would like one of our activities outside, it is your responsibility to ensure there is sufficient cover to protect our equipment for the duration of the event. We can provide a pop-up marquee or gazebo for this, however this does come at an additional cost.

3. Invoicing and Payment

3.1 All quotations provided are exclusive of VAT at the prevailing rate. On acceptance of booking confirmation, a deposit of 50% of the cost of your event shall be immediately due to secure the activities for your event.

3.2 All deposit payments are non-refundable, however Max Velocity Limited may allocate deposit funds to another event date or location at their discretion.

3.3. Two months prior to your event date, an invoice shall be raised to settle the remaining 50% balance, which is strictly due one month prior to your event date.

3.4 Should your event be confirmed within one month of the start date, we will require immediate payment in full to secure your date. This is non-refundable.

3.5. If any invoice is not settled within 7 days of the event date, your event date will be cancelled and Max Velocity Limited reserves the right to begin legal proceedings to recover the outstanding fees with The Client liable for Max Velocity Event's legal fees for doing so.

3.6. These terms and conditions will represent a contract between Max Velocity Events and The Client according to the laws of England and Wales.

4. Branding

4.1. Whilst we will do our utmost to fulfill your design requirements a maximum of two amendments are included in your Branding Package. Should we be required to make further amendments, we reserve the right to apply additional changes.